COVID-19 Protocols

Mask Requirements

T.H.E. Attendees are required to wear a mask while inside the I Hotel & Conference Center. Masks may be removed while eating and drinking. Speakers may remove their mask while presenting at the podium which will be positioned 6 feet away from the audience.

Testing/Vaccination Requirements

T.H.E. Attendees will be required to provide proof of a negative COVID-19 test (within 72 hours of entrance) or COVID-19 vaccination record upon arrival to the I Hotel & Conference Center. If proof of vaccination or a recent negative COVID-19 test cannot be presented and verified, attendees will not be allowed to enter the I Hotel & Conference Center.

Vaccinated FAQs

What will be accepted as proof of full vaccination status? Proof of vaccination status should be in the form of a paper vaccination card or a digital image of the vaccination card (with valid picture ID). Digital records will be accepted from the Safer Communities app, the State of Illinois SMART Health Card, and the Illinois App.

What does full vaccination mean? As advised by the CDC, full vaccination means at least 14 days after your second dose of the Pfizer-BioNtech or Moderna COVID-19 vaccine (or other COVID-19 vaccinations recognized by WHO) or at least 14 days after your single dose of the Johnson & Johnson COVID-19 vaccine.  According to the CDC, a booster is currently NOT required to be considered fully vaccinated.

Unvaccinated FAQs

What will be accepted as proof of negative COVID-19 test? Attendees should bring a photo ID and either a printout or photo of their negative COVID-19 test taken no more than 72 hours before the event. Tests must be administered by a healthcare provider. At-home COVID-19 test results will not be accepted.

The following criteria should be visible on a negative COVID-19 test printout/photo:

  • The attendee’s name
  • The date the test was administered
  • Date the test was processed
  • Type of test
  • Result of the test

Name on the test result must match the name on the photo ID.

When should I get tested for COVID-19? COVID-19 testing should occur within 72 hours of the event start time. The following table shows the earliest acceptable testing date for the start of each day.

Event Date Earliest Test Date
Monday, February 28 Friday, February 25
Tuesday, March 1 Saturday, February 26
Wednesday, March 2 Sunday, February 27

Please note your testing site’s estimated return of results. Some sites have turnarounds of 48 hours or more, so testing Sunday would not guarantee results back by the start of Monday’s events. In some situations, attendees will need to test twice to gain access to the event all 3 days. Attendees may utilize SHIELD CU once in Champaign, IL for the second test to ensure access through Wednesday. 

Where should I get tested for COVID-19? Testing information can be found at Illinois Department of Public Health. Please note when results are expected to be returned while selecting a testing site. Some testing sites take 48 hours or more to return results. Test early enough for test results to be returned by the start of the event, but not earlier than 72 hours before the start of the event.  In some situations, attendees will need to test twice to gain access to the event all 3 days. Attendees may utilize SHIELD CU once in Champaign, IL for the second test to ensure access through Wednesday. 

What if I have tested positive for COVID-19 within the last 90 days and won’t be able to show negative test to enter a university event? People who are unvaccinated and have recently tested positive (but have been released from isolation) are told not to test for 90 days, because they may continue to test positive. In these cases, we will accept a public health release letter dated within 90 days of the event in place of a recent negative test.

Refunds

I recently tested positive for COVID and am not able to attend. What are my options? Anyone who receives a positive result on their COVID-19 test should stay home until cleared by their local public health department. You can transfer your registration to another employee who meets the proof of vaccination or negative test requirement. If another employee is not able to attend, you may request a refund with proof of the positive test result.

If I am unable to provide proof of vaccination or negative test result upon arriving to the I Hotel & Conference Center will I be able to receive a refund? No refunds will be granted in this situation as the requirements have been communicated to all attendees.